Email is a hugely useful business tool, which is what makes solutions like Microsoft Outlook so popular in today’s organizations. Having said that, it can become far too simple for the inbox to be overstuffed with outdated and unnecessary messages that ultimately serve little more than to hide the ones you need to review.
Did you know that there’s a capability built into Outlook that can help you keep track of your important messages? Let’s go over how you can use it.
The typical inbox has a considerable amount of messages, important ones mixed amongst the various group messages, promotional communications, and the others you may have retained. As you can imagine, this can make the important messages challenging to find… particularly as they are pushed further down into your inbox.
This can be an issue, which is why Outlook’s capability to apply conditional formatting to different messages is so useful. Doing so, you can make certain messages stand out so they’re easier to pick out from your list.
For our example, let’s say that you routinely communicate with a representative from another business—maybe it’s Saul, the person assigned to your business’ account with one of your vendors. This makes it important that you see all the messages that you have exchanged with him. While setting his messages to stand out in your inbox will take a few minutes of your time, this is basically because of the many options you can select from:
From that point on, your inbox should reflect these changes, with Saul’s messages appearing in green to make it clear which ones came from him. By following these steps for any messages you want to keep closer track of, your Outlook inbox will be far more manageable.
Why don’t you give it a try and subscribe for a notification each time that we post a new blog, formatting these messages to make them stand out? For more information and IT assistance, reach out to us at (832) 295-1445.
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